How to Set Up Your Own Email Server on Windows PC

Praveen Kumar Ganesan
Praveen Kumar Ganesan
Praveen Kumar Ganesan also called as GPKUMAR is the visionary Founder of Inavit Studio and Inavitnews, where technology meets storytelling. With a passion for innovation and...
5 Min Read
As Email Server hardly shocks anyone nowadays that common web-mail providers, as well as Gmail, Yahoo and Outlook, are habitually scanning emails. Indeed, because the cliched adage goes: “If you’re not the buyer, you’re the product.”

Should privacy lovers then merely surrender to the would possibly of massive knowledge firms? Not once there are such a large amount of nice alternatives to fashionable web-mail suppliers. If you’re willing to find out a way to originated a basic email server, you’ll be shocked at however safe and personal emails will actually be.

Here we’ll show you ways you’ll be able to host your own email server right in your Windows computer.   The Easy solution – hMailServer

hMailServer is one amongst the simplest free, ASCII text file email servers for Windows. it’s unremarkably employed by ISPs, governments, academic establishments and additional. the application comes with inbuilt spam management by Spam Assassin and supports a quick and straightforward download/installation.

hmailserver-set-up

Once you have got downloaded it, run the Installer. within the below screen, choose “Server” given that you would like your local pc to work as a server. If you started a server elsewhere, solely choose “Administrative tools” to remotely manage that server.

hmailserver-install-Server-or-Admin
You will need to originated a password during installation. Write it down somewhere as a result of you’ll want it whenever you launch the applying.
Connect-hMailServer

Once the dashboard is open, enter a new web site domain (with SMTP enabled from a hosting provider). once making the domain, head towards “Protocols” followed by “SMTP.” Here, you need to set up the local host name as “localhost.”
SMTP-Localhost-hMail-Server-Administrator

Finally, click the “Accounts” item. Here, you’ll be able to produce an email address that you wish previous access to a superior name and its DNS settings. Basically, whenever you send an email, the message 1st gets keep in hMailServer and is later relayed to the IP address of the DNS.

DNS settings are simply out there from any purchased domain’s control panel. you’ll need to update Mail Exchange records (MX) for the domain. the exact procedure to update mx records varies from domain to domain. as an example, change an in depth mx record for a website purchased with GoDaddy has been explained here.

New-Email-Address-Created

You can conjointly modify choices for auto-reply, forwarding, greylisting, DNS blacklists and additional in hMailServer. But, we’ll reserve these choices for the below step. Once your email server has been with success originated, you’ll want a shopper like spirit or Outlook categorical to read/write those emails.

Set Up Hosted Email using thunderbird client
Download and install Mozilla thunderbird. you’ll need to now set up an email account there. Use identical email ID and password that you simply would usually use with the web-hosting supplier.
Thunderbird-set-up-1

You will shortly be prompted to future screen wherever you need to select “Manual Config” to fine-tune your spirit shopper settings.
Thunderbird-set-up-2

At this stage, you need to originated your existing email account. The server hostname ought to be “localhost,” as you antecedently enabled those settings with hMailServer. As per hMailServer pointers, use “143” for IMAP port, “993” for IMAP via SSL/TSL and either “465” or “587” for SMTP port.

Additionally, you’ll be able to modification server settings from the spirit account. Once the e-mail address has been designed with the shopper, you’ll be able to promptly begin victimization your new internet host’s email service.

Server-Settings-ThunderbirdYou can use the spirit mail shopper to run as several personal email instances on hMailServer as you would like. the e-mail server is up and running and designed with the initial email.
Multiple-Email-Accounts-Thunderbird

As an nonobligatory step, you would possibly need a webmail facility that works together with your new email server for accessing emails on the go. SquirrelMail is one amongst the favored web-mail purchasers favored by IT admins. it’s a file-based configuration (Perl-based) system for configuration supported the steps delineate here. just in case you’re unable to run the configuration, you’ll be able to modification the values for hMailServer manually.

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Praveen Kumar Ganesan also called as GPKUMAR is the visionary Founder of Inavit Studio and Inavitnews, where technology meets storytelling. With a passion for innovation and digital transformation, Praveen blends creativity with strategic thinking to craft compelling tech, gaming, and news content that resonates with a global audience.
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